Organizational structure
How does AECS work?
The coordinating committee is composed of 10 graduate students and includes the executive committee, namely the presidency, executive affairs and financial affairs, as well as other positions such as academic affairs, social affairs, communications and marketing, internal affairs and external affairs.
The students occupying each of these positions were elected by the students at the end of the winter session.
To understand the needs of students, the coordinating committee consults the advisory committee. The latter is composed of Ph.D. students (the Ph.D. team), DES students (DES team), Msc. students (Option Representatives or ROs) and the Chairs of the AECS committees.
To make decisions, the AECS holds general assemblies in which all AECS members can participate. AECS members are all students enrolled in a graduate program at HEC Montréal who have paid their dues.
Executive Committee (EC)
The Executive Committee is established for the day-to-day management of the Association's affairs and exercises the powers expressly conferred upon it. The Executive Committee is composed of three (3) members: the President, the Vice-President for Executive Affairs, and the Vice-President for Financial Affairs and Services.
Advisory Committee (AC)
The Advisory Committee is the consultative body of AECSHEC. The members of the Advisory Committee, during their term of office, are the Association's leaders, the option representatives, the committee chairs and the project managers.
Board of Directors (BD)
The Board of Directors (BoD) manages the affairs of the Association. The Board of Directors is composed of nine (9) directors and one (1) observer.
The AECSHEC Board of Directors is composed of the following individuals:
The presidency of the Association;
The Vice Presidency for Executive Affairs;
The Vice Presidency for Financial Affairs and Services;
Three (3) advisors;
Two (2) professional individuals
One (1) former member of the Executive Committee.
A representative from HEC Montréal (observer)
Coordination Committee (COCO)
The Coordination Committee aims to enable senior managers to coordinate their individual work and efforts in fulfilling the mandates entrusted to them collectively or to the Coordination Committee itself. The Coordination Committee is composed of all senior managers of the Association.
General Assemblies (GA)
General assemblies are held at any location determined by the Coordinating Committee, either in person or via technological means, including videoconference or conference call. General assemblies are organized as follows:
Ordinary General Assembly (OGA) in the last 45 days of each fall academic session.
Annual General Meeting (AGM) within 120 days of the end of each winter academic session.
An Extraordinary General Meeting (EGM) may be convened at any time by the Board of Directors, the Executive Committee, the Coordinating Committee, the President of the Association, or the Vice-President for Executive Affairs. A member may also convene an EGM; see the general regulations.